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Strategy: Master Schedules for Coordination

Creating a simple and effective system to coordinate students’ schedules

Context

With so many elements of differentiation, Roots has to be very focused in how it keeps track of students’ schedules. The team has a few simple rules to help make sure that teachers are not double-booking students for the same time period:

  • Humanities teachers have priority over students’ morning schedules.
  • STEAM (STEM + Arts) teachers have priority over students’ afternoon schedules.

Teachers have until Wednesday evening of each preceding week for priority scheduling of students. Any student times open after that can be booked by any teacher.
This method is simple enough to remember, but effective enough to ensure that teachers can set up all of the meetings, groupings, and lessons they need to. It also creates enough flexibility so teachers can book students multiple times throughout the day if they need extra support in an area (assuming they have some open time).

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Roots created a simple app to modify student calendars so they are easy to read.

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